Job Description
Join our dynamic team as a Part-Time Administrative Assistant at Oakland Business Solutions! We're seeking a highly organized professional to support our office operations with precision and enthusiasm. This role offers flexible hours (20-25 hours/week) in a collaborative environment where your administrative expertise will directly impact our success. Enjoy competitive pay, modern facilities, and opportunities for growth in one of Oakland's thriving business districts.
What We Offer:
- Competitive hourly wage with performance-based incentives
- Hybrid work schedule (3 days in-office, 2 remote)
- Comprehensive benefits package (pro-rated for part-time)
- Professional development stipend
- Modern downtown Oakland workspace with easy transit access
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Maintain digital and physical filing systems with strict confidentiality
- Support onboarding processes and new hire paperwork
- Collaborate with departments on event planning and logistics
- Perform data entry and maintain accurate database records
- Assist with procurement and inventory management
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and discretion with confidential information
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)