Job Description
Are you a detail-oriented professional seeking a meaningful part-time opportunity in the heart of Philadelphia? Meridian Executive Services is currently looking for a highly organized Administrative Assistant to join our dynamic team. In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs efficiently and our team remains focused on what they do best.
We are committed to providing a supportive work environment where your skills are valued and your growth is encouraged. If you possess exceptional organizational skills and thrive in a fast-paced setting, we invite you to apply.
Responsibilities
- Manage and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Schedule and coordinate internal and external meetings, including booking conference rooms and preparing comprehensive agendas.
- Prepare, proofread, and distribute various documents, reports, and presentations with a high degree of accuracy.
- Assist with data entry, record keeping, and maintaining accurate electronic and physical filing systems.
- Coordinate travel arrangements, including flights, hotels, and itineraries, for team members.
- Support the executive team with ad-hoc projects, event planning, and special initiatives.
- Maintain office supplies inventory and place orders as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively under pressure.
- Ability to maintain confidentiality and exercise professional discretion at all times.