Job Description
Join our dynamic team at Metropolitan Business Solutions, a premier consulting firm in Manhattan's vibrant Financial District. We're seeking a meticulous Part-Time Administrative Assistant to support our fast-paced operations. This role offers flexible scheduling (20-25 hours/week) and the opportunity to work alongside industry leaders while gaining valuable administrative experience. Our collaborative environment values professionalism and growth, making this ideal for career-driven individuals seeking part-time stability in NYC's business hub.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle appointment scheduling across multiple time zones
- Process incoming communications, including emails, calls, and correspondence with exceptional professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Maintain organized digital and physical filing systems for contracts, client data, and operational records
- Coordinate office logistics, including supply inventory management, vendor relations, and event planning
- Assist with travel arrangements and expense reports for senior team members
- Support HR functions including onboarding coordination and benefits administration
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- Minimum 2 years administrative support experience in a corporate or professional services environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with proven ability to manage competing priorities
- Discretion and confidentiality when handling sensitive information
- Strong written and verbal communication skills with polished business etiquette
- Proactive problem-solving ability with meticulous attention to detail
- Flexibility to adapt to changing priorities and deadlines