Job Description
Join our dynamic team at Pacific Business Solutions as a Part-Time Administrative Assistant. We're seeking a highly organized professional to support our executive team and ensure seamless office operations in our stunning downtown San Diego location. This role offers flexible hours (20-25 hrs/week) and the opportunity to grow within a forward-thinking company.
Our ideal candidate thrives in fast-paced environments and takes pride in delivering exceptional administrative support. You'll be the backbone of our daily operations, contributing to our mission of delivering innovative business solutions to clients across Southern California.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executives
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare and edit correspondence, reports, and presentation materials
- Organize and maintain filing systems, both physical and digital
- Coordinate office operations including supplies, equipment, and vendor relationships
- Assist with event planning and meeting logistics
- Support accounting tasks including expense reports and invoice processing
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with confidentiality
- Associates degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proven ability to multitask and prioritize in a fast-paced environment