Job Description
About Innovate Solutions Inc.
We're a fast-growing tech startup revolutionizing sustainable energy solutions in the Pacific Northwest. Our Portland office buzzes with creativity and purpose, and we're seeking a meticulous Office Manager to keep our operations running seamlessly. If you thrive in dynamic environments and excel at creating organized, welcoming workspaces, join us in making an impact!
The Role
As Office Manager, you'll be the heartbeat of our daily operations, ensuring our 50+ team members have everything needed to excel. This hybrid role blends strategic oversight with hands-on execution in a collaborative, mission-driven setting.
Responsibilities
- Oversee daily office operations, including facility maintenance, supply chain management, and vendor coordination
- Manage complex calendars, coordinate executive meetings, and handle travel logistics for leadership team
- Develop and implement office procedures, safety protocols, and space utilization strategies
- Lead HR support functions including onboarding, benefits administration, and employee relations
- Manage budget tracking, expense reports, and procurement for office resources
- Coordinate company events, offsites, and team-building initiatives
- Maintain digital and physical filing systems with strict confidentiality standards
Qualifications
- 5+ years of progressive office management experience in fast-paced environments
- Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint) and office management software
- Proven budget management and procurement experience with vendor negotiation skills
- Exceptional organizational abilities with attention to detail and multi-tasking excellence
- Strong interpersonal skills with ability to build rapport across all organizational levels
- Experience managing hybrid/remote work environments and flexible scheduling
- BS/BA degree in Business Administration or related field preferred