Job Description
Join our innovative team at Harmony Solutions Group as a full-time Office Assistant with unprecedented flexibility! We're seeking a detail-oriented professional to streamline operations in our vibrant downtown San Francisco office. Enjoy a hybrid schedule with core hours (10 AM - 3 PM) and customizable start/end times to fit your lifestyle. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a supportive environment.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Process invoices, expense reports, and financial documentation with precision
- Oversee office inventory, supply chain, and vendor relationships
- Coordinate virtual and in-person meetings, including booking rooms and arranging catering
- Serve as primary point of contact for visitors and handle incoming communications professionally
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with HR tasks including onboarding and benefits administration
Qualifications
- 3+ years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with scheduling tools like Calendly or Outlook
- High school diploma; associate's degree preferred
- Ability to adapt to changing priorities while maintaining composure