Job Description
Join our dynamic team at Pacific Business Solutions as an Office Assistant where precision meets efficiency! We're seeking a detail-oriented professional to manage critical data operations while supporting daily office functions. This hybrid role combines technical data entry expertise with comprehensive administrative support in our fast-paced LA headquarters. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Responsibilities
- Accurately input, update, and maintain complex datasets in CRM and ERP systems
- Process invoices, purchase orders, and expense reports with meticulous attention to detail
- Coordinate office logistics including scheduling, travel arrangements, and vendor communications
- Generate daily, weekly, and monthly performance reports using Excel and Google Analytics
- Manage digital filing systems ensuring compliance with data security protocols
- Provide frontline customer support via phone, email, and in-person inquiries
- Assist with onboarding new employees including equipment setup and training
Qualifications
- Minimum 2 years experience in high-volume data entry or administrative role
- Proficiency in Microsoft Office Suite (Excel pivot tables, Word formatting)
- Touch-typing speed of 60+ WPM with 99.5% accuracy
- Familiarity with Salesforce or equivalent CRM platforms
- Associate's degree or relevant certification preferred
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with document management systems (e.g., SharePoint, DocuSign)