Job Description
Join our dynamic team in Philadelphia as an Office Assistant specializing in data entry and administrative support. We're seeking a meticulous professional to maintain accurate records, streamline office operations, and contribute to our client's success. This hybrid role combines in-person collaboration with remote data processing flexibility. Enjoy competitive benefits, professional growth opportunities, and a collaborative work environment in the heart of Philadelphia's business district.
Responsibilities
- Enter, verify, and maintain accurate data in CRM and ERP systems with 99.9% precision
- Process high-volume invoices, contracts, and client documentation daily
- Coordinate office communications including scheduling, mail handling, and vendor management
- Generate weekly/monthly reports using Excel and proprietary software tools
- Support cross-departmental projects through document preparation and file organization
- Implement data security protocols including confidential information handling
- Train on new software systems and process improvements quarterly
Qualifications
- Minimum 2 years experience in data entry or administrative support role
- Proven proficiency in Microsoft Office Suite (Excel required)
- Ability to type 60+ WPM with exceptional accuracy (10-key certification preferred)
- Strong attention to detail with error-spotting capabilities
- Experience with ERP/SAP systems or similar enterprise software
- Associates degree in Business Administration or related field
- Ability to prioritize tasks in fast-paced environment
- Professional communication skills (written and verbal)