Job Description
Are you an organized, proactive individual looking for a rewarding opportunity in the heart of New York City? Apex Administrative Solutions is seeking a dedicated and detail-oriented Office Assistant to join our dynamic team.
We specialize in providing top-tier administrative support to a diverse portfolio of clients. In this role, you will be the face of our operations, ensuring our offices run smoothly while enjoying the benefits of a flexible schedule and weekly pay. We value reliability, professionalism, and the ability to hit the ground running.
Why Join Us?
- Weekly Pay: Get paid on time, every time, with no waiting for month-end processing.
- Flexible Schedule: Work around your life with shifts designed to fit your availability.
- Professional Growth: Opportunity to work in a high-paced corporate environment.
Responsibilities
- Front Desk Management: Greet visitors, manage the reception area, and direct incoming calls professionally.
- Administrative Support: Handle data entry, maintain accurate filing systems (both digital and physical), and prepare meeting materials.
- Communication: Draft, proofread, and distribute emails, memos, and internal correspondence.
- Calendar Management: Schedule appointments, coordinate travel arrangements, and remind team members of upcoming events.
- Office Operations: Order office supplies, manage inventory, and assist with basic accounting tasks like expense reporting.
- Event Coordination: Assist in setting up conference rooms and coordinating lunch/dinner services for client meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Proven experience as an Office Assistant, Receptionist, or in a similar administrative role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Exceptional attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual, dependable, and able to work independently with minimal supervision.