Job Description
Join a thriving team where your organization skills make a difference. Apex Administrative Solutions is seeking a highly motivated Office Assistant to provide exceptional support in our Austin, TX hub, with opportunities to assist New York operations. We are proud to offer weekly pay, ensuring you are compensated for your hard work without waiting for bi-weekly cycles.
In this role, you will be the face of our company, ensuring smooth daily operations and creating a welcoming environment for clients and employees alike. If you are looking for a stable career in administrative support, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and direct them appropriately while answering multi-line phone systems with a professional tone.
- Administrative Support: Handle data entry, filing, and document preparation with high accuracy and attention to detail.
- Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements for staff.
- Office Operations: Maintain office supplies inventory, oversee mail services, and ensure the workspace remains organized and efficient.
- Communication: Draft emails, memos, and reports, acting as a liaison between different departments.
- Event Coordination: Assist in organizing company events, conferences, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: 1-2 years of professional experience in an office support or administrative role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse populations.
- Organization: Strong time management skills and the ability to prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual and dependable, with a track record of consistent attendance.