Job Description
Join our dynamic team as a Weekend Office Assistant in the heart of San Jose! This role offers the perfect blend of structure and flexibility for individuals seeking weekend work while supporting a thriving tech environment. You'll be the cornerstone of our office operations, ensuring seamless administrative support and a welcoming atmosphere for staff and visitors alike. Our competitive compensation package includes paid training, career advancement opportunities, and a collaborative team culture.
Responsibilities
- Manage incoming communications via phone, email, and in-person with professionalism and efficiency
- Coordinate meeting logistics, scheduling, and preparation across multiple departments
- Maintain organized digital and physical filing systems for critical company documents
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support office supply inventory management and vendor coordination
- Handle confidential data entry and record-keeping with meticulous attention to detail
- Act as primary point of contact for weekend facility inquiries and maintenance requests
Qualifications
- Minimum 1 year experience in office administration or customer-facing role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision during weekend shifts
- Valid California driver's license and reliable transportation
- Flexibility to adapt to changing priorities and occasional overtime requests