Job Description
We're urgently seeking a dynamic Office Assistant to join our fast-paced team in Philadelphia, PA. This critical role requires exceptional organizational skills and a proactive approach to daily operations. You'll be the backbone of our office, ensuring seamless administrative functions while supporting a diverse team of professionals. If you thrive in a collaborative environment and possess a passion for efficiency, we encourage you to apply immediately.
Responsibilities
- Manage office communications, including phone systems, emails, and correspondence
- Schedule appointments, coordinate meetings, and maintain executive calendars
- Process incoming/outgoing mail and maintain confidential filing systems
- Assist with data entry, report preparation, and document management
- Order office supplies and maintain inventory levels
- Support HR functions including onboarding and record maintenance
- Perform ad-h administrative tasks as requested by department heads
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative support or office assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service orientation