Job Description
Join our dynamic team at TechHub Solutions Inc. in the heart of San Jose! We're urgently seeking a detail-oriented Office Assistant to support our fast-paced operations. Enjoy a flexible schedule while becoming the backbone of our office environment. This is an exceptional opportunity to grow your administrative career with competitive benefits and a supportive culture.
Why Join Us?
- Competitive hourly pay + comprehensive benefits package
- Hybrid work model with flexible scheduling options
- Professional development opportunities
- Modern, collaborative workspace in downtown San Jose
- Urgent hiring – start immediately!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Maintain digital and physical filing systems with meticulous organization
- Process expense reports, invoices, and purchase orders
- Coordinate office supplies inventory and procurement
- Support onboarding processes for new team members
- Assist with basic bookkeeping tasks and data entry
- Act as primary point of contact for office visitors and vendors
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Valid driver's license and reliable transportation