Job Description
Join our dynamic team as a full-time Office Assistant at Premier Business Solutions in Philadelphia! We're seeking a highly organized professional to ensure seamless daily operations in a fast-paced corporate environment. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a supportive workplace culture. If you're passionate about administrative excellence and thrive in collaborative settings, apply today to become an integral part of our success story.
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with professionalism and efficiency
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Support team coordination through meeting preparation, minute-taking, and equipment setup
- Order office supplies and manage inventory control systems
- Assist with new employee onboarding and administrative onboarding tasks
Qualifications
- Minimum 2 years of administrative or office support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., QuickBooks, Salesforce)
- Ability to maintain confidentiality and handle sensitive information
- Positive attitude with strong problem-solving capabilities