Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of New York City. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment. If you possess excellent communication skills and a keen eye for detail, we want to hear from you.
Why Join Us?
- Competitive salary package.
- Opportunity for professional growth.
- Modern and collaborative work environment.
Key Responsibilities:
- Manage front desk reception duties, including greeting visitors and answering incoming calls with a professional demeanor.
- Handle email correspondence and distribute messages promptly to the appropriate departments.
- Maintain office supplies inventory and coordinate with vendors for restocking.
- Assist in scheduling meetings, coordinating calendars, and preparing meeting rooms.
- Perform data entry tasks, file management, and document organization to ensure efficient office operations.
- Support the administrative team with ad-hoc projects and special events as needed.
Responsibilities
- Manage front desk reception duties, including greeting visitors and answering incoming calls with a professional demeanor.
- Handle email correspondence and distribute messages promptly to the appropriate departments.
- Maintain office supplies inventory and coordinate with vendors for restocking.
- Assist in scheduling meetings, coordinating calendars, and preparing meeting rooms.
- Perform data entry tasks, file management, and document organization to ensure efficient office operations.
- Support the administrative team with ad-hoc projects and special events as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Office Assistant or Administrative Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to multitask and prioritize tasks in a busy office setting.
- Professional appearance and demeanor.