Job Description
We are seeking a highly organized and proactive Office Assistant to join our vibrant team in the heart of New York City. This is an immediate hiring opportunity for a detail-oriented professional who excels in a fast-paced corporate environment. You will play a crucial role in ensuring our office runs smoothly, providing essential support to management and staff members.
At Apex Corporate Solutions, we pride ourselves on a collaborative culture and a commitment to excellence. As an Office Assistant, you will be the face of our operations, ensuring our clients and visitors receive a welcoming experience while maintaining the highest standards of administrative efficiency.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive salary and comprehensive benefits package.
- Opportunity for growth within a dynamic New York-based company.
Responsibilities
- General Office Management: Manage incoming and outgoing mail, manage office supplies inventory, and ensure the reception area is always tidy and welcoming.
- Administrative Support: Schedule meetings, coordinate calendars, and handle travel arrangements for executives with precision and timeliness.
- Data Entry & Filing: Maintain accurate digital and physical filing systems, including customer records, invoices, and contracts, ensuring data integrity.
- Communication: Answer incoming phone calls professionally, screen and direct visitors, and relay messages promptly to the appropriate personnel.
- Event Coordination: Assist in organizing company events, team building activities, and corporate functions as needed.
- Report Preparation: Compile and prepare basic reports, presentations, and documents using Microsoft Office Suite.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or business certification is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with basic office equipment.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional attention to detail and strong organizational skills with the ability to prioritize multiple tasks effectively.
- Interpersonal: Ability to work independently as well as part of a team in a fast-paced environment.