Job Description
Are you a highly organized professional looking for a dynamic role in the heart of New York City? Silverton Management Group is seeking a dedicated Office Assistant to join our growing team. We pride ourselves on providing exceptional administrative support that empowers our employees to succeed.
In this role, you will be the face of our office, ensuring smooth operations and providing top-tier service to our clients and colleagues. If you have a knack for multitasking and a passion for efficiency, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, answer multi-line phone systems, and direct inquiries appropriately.
- Administrative Support: Manage incoming and outgoing mail, draft and proofread correspondence, and maintain an organized filing system both physically and digitally.
- Scheduling: Coordinate calendars, schedule meetings, and prepare conference rooms for internal and external stakeholders.
- Inventory & Supplies: Monitor office supply levels and place orders to ensure the office is fully stocked and operational.
- Document Preparation: Assist in the preparation of reports, presentations, and other business documents using Microsoft Office Suite.
- Event Coordination: Assist in planning and logistics for company events and team building activities.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished professional tone.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
- Software: Familiarity with CRM software or project management tools is preferred.