Job Description
Are you an organized professional looking for a new challenge?
Apex Administrative Solutions is seeking a dedicated Office Assistant to support our dynamic New York office. As an Office Assistant, you will be the backbone of our daily operations, ensuring that our team has the resources and support they need to succeed. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to grow their career in administrative management.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in the heart of Manhattan with a collaborative team culture.
- Opportunities for professional development and career advancement.
Responsibilities
- Manage Communications: Answer incoming calls, route messages, and manage a high volume of email inquiries professionally.
- Calendar Management: Schedule appointments, coordinate meetings, and manage conference room reservations efficiently.
- Data Management: Perform accurate data entry, maintain digital filing systems, and update contact databases.
- Office Support: Handle general clerical tasks including copying, scanning, and preparing documents for distribution.
- Inventory Control: Monitor office supplies, place orders when necessary, and assist with inventory management.
- Project Assistance: Support the management team with ad-hoc projects and special administrative projects.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in an office or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced setting.