Job Description
Are you an organized, proactive professional looking for a meaningful opportunity?
Apex Professional Services is seeking a dedicated Office Assistant to join our dynamic team in the heart of Dallas, TX. As the face of our front desk and a vital cog in our administrative machine, you will ensure our operations run smoothly, efficiently, and professionally. If you thrive in a fast-paced environment and have a knack for detail, we want to meet you.
Why Join Us?
We offer a competitive benefits package, including health insurance, paid time off, and a collaborative work culture that values your contributions.
Don't just take notes—make an impact. Apply today!
Responsibilities
- Front Desk Management: Greet visitors warmly, manage incoming calls, and direct inquiries to the appropriate department with professionalism.
- Administrative Support: Handle correspondence, including drafting emails, memos, and managing the company inbox to ensure timely responses.
- Data Entry & Records: Maintain accurate and up-to-date digital and physical records, including filing systems, invoices, and employee files.
- Scheduling: Manage calendars, schedule meetings, coordinate conference rooms, and prepare meeting materials for executives.
- Inventory Management: Monitor office supplies, order new stock, and ensure the break room is well-stocked and organized.
- Event Coordination: Assist in planning and organizing company events, team-building activities, and corporate functions.
- Vendor Liaison: Handle basic vendor communications and manage service provider relationships (e.g., IT support, cleaning services).
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certificate in Office Administration preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks in a busy environment.
- Interpersonal: Ability to work collaboratively with diverse teams and maintain a positive, professional demeanor.
- Flexibility: Willingness to assist with various ad-hoc projects as needed.