Job Description
We're urgently seeking a dynamic Office Assistant to join our fast-paced team in downtown Chicago. This immediate opening requires a proactive professional to ensure seamless office operations while supporting our executive staff and clients. If you thrive in collaborative environments and excel at multitasking, apply today to secure your spot in this rewarding role with competitive benefits and growth opportunities.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain organized filing systems and digital document management
- Coordinate office supplies inventory and procurement processes
- Assist with onboarding new employees and orientation procedures
- Prepare and distribute reports, memos, and meeting materials
- Support departmental projects with data entry and presentation preparation
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a deadline-driven environment
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Asana, Trello)
- Attention to detail with high accuracy in documentation