Job Description
Urgent Opening: Office Assistant Needed Immediately in San Jose, CA!
Join our dynamic team at Premier Business Solutions as a full-time Office Assistant. This is an immediate opportunity for a highly organized professional to support our fast-paced office environment. We're seeking a detail-oriented individual with exceptional communication skills to ensure seamless daily operations. If you thrive in collaborative settings and possess strong administrative expertise, we encourage you to apply now!
Responsibilities
- Manage office calendars, schedule appointments, and coordinate meetings
- Handle incoming calls, emails, and correspondence professionally
- Maintain digital and physical filing systems with strict confidentiality
- Assist with onboarding processes and new hire documentation
- Procure office supplies and manage inventory efficiently
- Support HR functions including benefits administration and payroll coordination
- Prepare reports, presentations, and executive correspondence
Qualifications
- Minimum 2 years of office administration or executive assistant experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize tasks in high-pressure situations
- Associate degree in Business Administration or related field preferred
- Experience with office equipment (copiers, scanners, phone systems)