Job Description
Join our vibrant Portland team as an Entry-Level Administrative Assistant with flexible scheduling options! Perfect for students or career-changers, this role offers hands-on experience in office operations while supporting our mission to streamline community services. Enjoy a collaborative environment where your organizational skills directly impact local initiatives. With competitive pay and adaptable hours, this is your gateway to administrative excellence in the heart of Oregon.
Responsibilities
- Manage digital filing systems and maintain confidential records
- Coordinate calendars and schedule meetings for department heads
- Process incoming communications (calls, emails, mail) and route appropriately
- Assist with data entry and report generation using Microsoft Office Suite
- Support event logistics and community outreach coordination
- Procure office supplies and maintain inventory levels
- Prepare correspondence and documents with attention to detail
- Act as first point of contact for internal/external inquiries
Qualifications
- High school diploma or equivalent (college preferred)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to multitask in a dynamic environment
- Basic knowledge of office equipment (copiers, scanners)
- Detail-oriented with organizational aptitude
- Positive attitude and collaborative spirit
- Flexibility to work mornings, afternoons, or hybrid schedules