Job Description
Are you looking for an immediate opportunity in San Antonio? Join the team at Summit Administrative Services as our new Office Assistant. We are a fast-paced, growing organization dedicated to excellence, and we are currently seeking a reliable, detail-oriented individual to support our daily operations.
In this role, you will be the backbone of our front office, ensuring smooth communication and efficient workflow. If you are ready to start work immediately and thrive in a professional environment, we want to hear from you.
Responsibilities
- Manage Communications: Answer incoming calls professionally and route them to the appropriate departments or take detailed messages.
- Administrative Support: Handle general clerical duties such as data entry, filing, photocopying, and scanning documents to maintain organized records.
- Meeting Coordination: Schedule appointments, manage calendars, and prepare meeting rooms with necessary materials and refreshments.
- Mail & Distribution: Sort, distribute, and route incoming and outgoing mail and packages in a timely manner.
- Customer Service: Greet visitors and clients warmly, ensuring a positive first impression of our company.
- Inventory Management: Assist with tracking office supplies and placing orders when inventory is low.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Previous experience in an office setting or administrative role is a plus but not mandatory for immediate hires.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
- Availability: Must be available for full-time hours and able to start immediately.