Job Description
Are you an organized, detail-oriented professional looking for an immediate opportunity? Apex Administrative Services is hiring an Office Assistant in Philadelphia, PA, today!
Join a dynamic team where your organizational skills will directly impact our daily success. We pride ourselves on a collaborative environment and offer a competitive benefits package for full-time employees. If you have a passion for efficiency and excellent communication, we want to meet you.
Why Choose Us?
- Immediate Start Date: Start your new career within days, not weeks.
- Competitive Pay: $18.00 - $22.00 per hour based on experience.
- Modern Work Environment: Located in the heart of Center City Philadelphia.
- Professional Development: Ongoing training and growth opportunities.
Responsibilities
- Front Desk Management: Greet and direct visitors, answer multi-line phones professionally, and manage the reception area.
- Administrative Support: Handle incoming and outgoing mail, schedule appointments, and manage calendars for management.
- Data Entry: Accurately input data into company databases, spreadsheets, and CRM systems.
- Document Management: Prepare, proofread, and distribute correspondence, memos, reports, and presentations.
- Office Supplies: Monitor inventory levels and order necessary office supplies to ensure smooth operations.
- Meeting Support: Set up conference rooms, arrange catering, and take minutes during meetings when required.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: Minimum of 1-2 years of experience in an office or administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
- Soft Skills: Friendly, proactive attitude with a strong customer service focus.