Job Description
Are you an organized and detail-oriented professional ready to jumpstart your career?
We are a leading administrative firm in New York City seeking a dedicated Office Assistant to join our dynamic team immediately. In this pivotal role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow.
Join us to work in a premium, collaborative environment where your organizational skills will directly impact our success. We offer competitive pay, comprehensive benefits, and clear pathways for professional growth.
Responsibilities
- Manage and organize incoming correspondence, including emails, mail, and phone inquiries with a high degree of professionalism.
- Maintain and update digital and physical filing systems to ensure easy access to critical documents.
- Assist in scheduling meetings, coordinating calendars, and preparing meeting materials for executive staff.
- Perform accurate data entry, report generation, and database management using Microsoft Office Suite.
- Greet visitors and provide exceptional front-desk support, ensuring a welcoming atmosphere.
- Handle expense reporting and process invoices for departmental approval.
- Support the team with various ad-hoc administrative tasks to maintain daily productivity.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification is a plus.
- Minimum of 2 years of experience in an office administration or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional phone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Reliable, punctual, and able to work full-time hours.