Job Description
Join a Dynamic Team with Immediate Openings!
Apex Office Solutions is currently seeking a highly organized and proactive Office Assistant to support our growing operations in New York City. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment.
In this role, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. We are looking for someone who is detail-oriented, possesses excellent communication skills, and is ready to start contributing from day one.
Why Join Us?
- Immediate Start: Onboard and begin working within 48 hours.
- Competitive Compensation: $45,000 - $55,000 annual salary based on experience.
- Modern Environment: Work in a collaborative, tech-forward office space.
Responsibilities
- Administrative Support: Manage incoming correspondence, answer phones professionally, and direct inquiries to the appropriate team members.
- Data Management: Perform accurate data entry into our CRM systems and maintain organized digital and physical filing systems.
- Scheduling & Coordination: Schedule meetings, coordinate travel arrangements, and manage office calendars to ensure seamless operations.
- Supply Management: Monitor office inventory, order stationery and equipment, and maintain a tidy, welcoming workspace for clients and staff.
- Event Support: Assist in organizing company events, team-building activities, and internal workshops as required.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Reliability: Must be punctual, trustworthy, and able to work full-time hours.