Job Description
Are you an organized individual looking for a rewarding role in Long Beach, CA?
Apex Operations Group is seeking a dedicated Administrative Assistant to join our growing team. We pride ourselves on fostering a supportive environment where talent is nurtured. This is a fantastic opportunity for individuals seeking a flexible schedule and are willing to learn—no prior experience is necessary. We provide comprehensive training to help you succeed.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient office management. If you are detail-oriented, proactive, and eager to start a career in administration, we want to hear from you.
Why Join Us?
- Flexible work hours tailored to your lifestyle.
- Competitive pay with performance-based bonuses.
- On-the-job training and professional development.
- A collaborative and positive team culture.
Responsibilities
- Manage Communications: Handle incoming inquiries via email and phone with a professional and courteous demeanor.
- Schedule Coordination: Manage calendars, schedule appointments, and coordinate meetings for department staff.
- Document Management: Prepare, edit, and format documents, presentations, and spreadsheets using Microsoft Office Suite.
- Data Entry: Accurately input data into databases and maintain up-to-date records.
- Filing & Organization: Maintain both physical and digital filing systems to ensure easy retrieval of information.
- Office Support: Assist with inventory management, mail sorting, and general office upkeep.
- Vendor Liaison: Communicate with external vendors and service providers as needed.
Qualifications
- High school diploma or equivalent (GED).
- Basic computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong attention to detail and accuracy in data entry.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a fast-paced environment.
- Willingness to learn new software and administrative procedures.
- Reliable transportation is a plus.