Job Description
Are you an organized professional looking for immediate employment in Phoenix, AZ?
Apex Administrative Solutions is currently seeking a dedicated Office Assistant to join our thriving team. We value flexibility and are proud to offer a schedule that works for you while providing a competitive compensation package.
Whether you are based in Phoenix or looking for a flexible role that supports careers in Virginia and beyond, we want to hear from you. We prioritize professional growth and a supportive work environment.
Responsibilities
- Administrative Support: Manage daily correspondence, including email and phone inquiries, ensuring a professional and welcoming image for the company.
- Data Management: Perform accurate data entry, update databases, and maintain organized physical and digital filing systems.
- Scheduling: Coordinate calendars, schedule meetings, and arrange travel logistics for the executive team.
- Office Operations: Oversee inventory levels, process purchase orders, and ensure the office environment is stocked and functional.
- Document Preparation: Draft, proofread, and distribute reports, memos, invoices, and presentations using Microsoft Office Suite.
- Customer Relations: Greet visitors at the front desk and provide exceptional customer service to clients and vendors.
- Project Assistance: Support various departmental projects as needed, demonstrating a proactive approach to problem-solving.
Qualifications
- Education: High school diploma or GED is required; an Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer applications.
- Soft Skills: Excellent verbal and written communication skills with a high degree of attention to detail.
- Organization: Strong time-management skills and the ability to prioritize tasks in a fast-paced environment.
- Flexibility: Willingness to adapt to changing schedules and work hours as needed.
- Reliability: Must have a valid driver's license and reliable transportation.