Job Description
Are you a meticulous professional looking to make an impact in a dynamic office environment?
We are seeking a dedicated Local Office Assistant & Data Entry Specialist to join our growing team in San Jose, California. In this pivotal role, you will ensure our administrative operations run smoothly by maintaining accurate records, managing digital files, and providing exceptional support to our staff.
At Apex Office Solutions, we value precision and efficiency. If you have a knack for data entry and thrive in a collaborative local office setting, we want to hear from you.
Responsibilities
- Accurate Data Entry: Input, update, and maintain accurate digital records and databases with a focus on speed and zero error rates.
- Document Management: Organize, file, and archive physical and digital documents to ensure easy retrieval.
- Administrative Support: Manage incoming calls, emails, and inquiries with a professional and friendly demeanor.
- Office Coordination: Monitor office supply inventory and place orders to ensure the workspace is well-equipped.
- Scheduling: Assist with calendar management and appointment scheduling for department heads.
- Report Generation: Prepare basic reports and summaries from entered data using Microsoft Office Suite.
Qualifications
- Education: High school diploma or GED required; Associate degree in Business Administration is a plus.
- Experience: Proven experience in office administration and data entry roles.
- Skills: Proficiency in Microsoft Excel, Word, and Google Workspace; fast and accurate typing skills (40+ WPM).
- Attention to Detail: Exceptional ability to spot errors and ensure data integrity.
- Communication: Strong verbal and written communication skills.
- Availability: Must be able to work onsite in San Jose, CA.