Job Description
Are you a detail-oriented professional looking for a new opportunity in the heart of Boston? We are seeking a dynamic Office Assistant to join our growing team immediately.
At Apex Corporate Solutions, we pride ourselves on providing top-tier administrative support to our diverse portfolio of clients. In this role, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. This is a fantastic opportunity for someone who thrives in a fast-paced environment and wants to make an immediate impact.
Why Apply?
- Immediate Start: Don't wait—join us today.
- Competitive Pay: Earn between $18.00 and $25.00 per hour based on experience.
- Modern Environment: Work in a collaborative, tech-forward office in downtown Boston.
- Growth Potential: Opportunities for professional development and advancement.
Responsibilities
- Front Desk Management: Greet visitors, manage incoming calls, and handle incoming and outgoing mail with professionalism.
- Administrative Support: Prepare meeting agendas, take minutes, and organize travel itineraries for executives.
- Data Management: Maintain and update digital and physical filing systems; ensure accurate data entry across company databases.
- Office Operations: Order and restock office supplies; coordinate facility maintenance and repairs.
- Event Coordination: Assist in planning and logistics for company events, webinars, and client gatherings.
- Document Preparation: Draft, proofread, and edit general correspondence and presentations using Microsoft Office Suite.
Qualifications
- Experience: Previous experience as an Office Assistant, Administrative Assistant, or Receptionist preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished phone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office setting.
- Reliability: Punctual, professional, and able to work independently with minimal supervision.
- Education: High school diploma or GED required; Associate’s degree or business certification is a plus.