Job Description
Join our dynamic team immediately as an Office Assistant! We're seeking a highly organized professional to support daily operations with exceptional data entry accuracy and administrative prowess. This is a full-time, on-site position offering competitive compensation and growth opportunities in Chicago's vibrant business district.
As the cornerstone of our office efficiency, you'll ensure seamless workflow management while maintaining meticulous attention to detail. Your contributions will directly impact our productivity and client satisfaction.
Responsibilities
- Perform high-volume data entry with 99.5% accuracy across CRM and ERP systems
- Manage digital and physical filing systems with secure document protocols
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and payroll documentation
- Handle incoming communications via phone, email, and in-person visitors
- Assist with onboarding new hires and office supply inventory
- Generate weekly performance reports using Excel and PowerPoint
Qualifications
- Minimum 2 years verified data entry experience (10,000+ keystrokes/hour)
- Proficiency in Microsoft Office Suite (Advanced Excel required)
- Associate degree or equivalent administrative certification preferred
- Proven ability to maintain confidentiality and HIPAA compliance
- Exceptional time management with competing priorities
- Strong problem-solving skills in fast-paced environments
- Valid Illinois driver's license and reliable transportation