Job Description
Join our dynamic team at Capital Business Solutions as an Office Assistant and become the backbone of our thriving operations! We're seeking a detail-oriented professional to provide comprehensive administrative support across our Washington DC and Virginia offices. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative environment where your organizational skills will shine. If you're passionate about streamlining workflows and supporting executive teams, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating logistics for cross-functional meetings
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems ensuring data accuracy and document security
- Process expense reports, purchase orders, and vendor invoices with strict attention to detail
- Coordinate office supplies inventory and equipment maintenance requests
- Support onboarding processes by preparing new hire materials and workspace setups
- Assist in event planning for company meetings and client functions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience in corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Discretion handling confidential information with professionalism
- Ability to adapt quickly in fast-paced, deadline-driven settings
- Valid driver's license and reliable transportation for occasional Virginia site visits