Job Description
Join our dynamic team at Phoenix Business Solutions as an Office Assistant and become the backbone of our thriving operations. We're seeking a highly organized and proactive professional to provide essential administrative support in our fast-paced Phoenix office. This immediate hire opportunity offers a competitive salary, comprehensive benefits, and a chance to grow within a respected company. If you excel at multitasking, possess strong communication skills, and thrive in a collaborative environment, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive staff
- Prepare and distribute professional correspondence, reports, and presentation materials
- Assist with onboarding new employees and maintain personnel records
- Handle incoming calls, emails, and visitor inquiries with exceptional professionalism
- Support accounting tasks including invoice processing and expense report management
- Collaborate with cross-functional teams to ensure seamless project execution
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support or office assistant experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor with excellent customer service skills
- Experience with office equipment (copiers, scanners, phone systems)