Job Description
Join our dynamic team as an Office Assistant and become the backbone of our Chicago operations! We're seeking a proactive professional to ensure seamless daily office functions in our bustling downtown hub. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. Perfect for detail-oriented individuals ready to make an immediate impact!
Responsibilities
- Manage office calendars, coordinate meetings, and schedule appointments for executives
- Handle incoming communications (calls, emails, mail) with professionalism and efficiency
- Maintain accurate filing systems and digital databases for company records
- Assist with office supply inventory, procurement, and vendor coordination
- Support onboarding processes for new team members including orientation materials
- Prepare and distribute internal correspondence, reports, and presentations
- Coordinate facility maintenance and ensure a safe, organized workspace
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer-focused approach
- Eligibility for immediate start upon hiring