Job Description
Join our dynamic team at Chicago Business Solutions as an Office Assistant and become the backbone of our thriving downtown operations. We're seeking a highly organized professional to provide critical administrative support in a fast-paced environment. This immediate opening offers a competitive salary, comprehensive benefits, and rapid career growth opportunities. If you excel at multitasking and thrive in collaborative settings, we encourage you to apply today and start making an impact immediately.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare, edit, and distribute professional correspondence and confidential documents
- Support accounting functions including invoice processing, expense reports, and budget tracking
- Act as primary point of contact for clients, vendors, and visitors with exceptional customer service
- Organize and maintain digital filing systems with strict attention to data confidentiality
- Collaborate with cross-functional teams to ensure seamless project execution and deadlines
Qualifications
- Minimum 2 years of administrative or office support experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or equivalent certification in Business Administration preferred
- Proven experience handling confidential information with discretion
- Ability to work independently with minimal supervision
- Chicago residency preferred; reliable transportation required