Job Description
Join our dynamic team as an Office Assistant in Boston! We're seeking a proactive professional to support daily operations with immediate availability. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown Boston. If you're organized, detail-oriented, and ready to hit the ground running, we want to hear from you!
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems for document organization
- Assist with onboarding new hires and office supply inventory
- Support cross-departmental projects with data entry and report preparation
- Handle vendor communications and invoice processing
- Ensure reception area maintains a welcoming and efficient atmosphere
Qualifications
- Minimum 2 years of office administration or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask in a fast-paced environment with competing priorities
- Strong attention to detail and problem-solving abilities
- High school diploma or equivalent; associate degree preferred
- Experience with office management software (e.g., Asana, Trello)