Job Description
Join our dynamic team at Premier Administrative Solutions and become the backbone of our Philadelphia office! We're seeking a highly organized Office Assistant to provide exceptional administrative support in a fast-paced environment. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative culture. If you're a proactive multitasker with a passion for efficiency, we want you!
Responsibilities
- Manage daily office operations including mail distribution, supply inventory, and facility coordination
- Handle incoming communications professionally via phone, email, and in-person interactions
- Maintain digital filing systems and ensure accurate documentation of office records
- Coordinate complex calendars, meetings, and travel arrangements for executive team
- Prepare and distribute professional correspondence, reports, and presentation materials
- Support payroll processing and expense report management with meticulous attention to detail
- Assist with onboarding new hires and office equipment maintenance
Qualifications
- Minimum 2 years of professional administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High school diploma required; associate's degree preferred
- Ability to maintain confidentiality and exercise professional discretion
- Proven problem-solving skills with customer-service mindset
- Must be available for immediate start and flexible work hours