Job Description
Join our dynamic team at Pacific Bay Partners as an Office Assistant in the heart of San Francisco! We're seeking a proactive professional to provide essential administrative support and ensure seamless office operations. This immediate hire opportunity offers competitive compensation and a collaborative environment. If you're detail-oriented with a passion for efficiency, apply today to become part of our innovative organization.
Responsibilities
- Manage front desk operations including visitor reception and call routing
- Coordinate calendar scheduling and meeting logistics for executives
- Process incoming/outgoing mail and office supply inventory
- Assist with document preparation, formatting, and distribution
- Maintain digital filing systems with strict confidentiality protocols
- Support onboarding processes for new team members
- Collaborate with vendors for facility maintenance requests
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service focus
- Valid California driver's license (for occasional errands)