Job Description
We're seeking a detail-oriented Office Assistant to join our dynamic team immediately. This role is perfect for a proactive professional who thrives in fast-paced environments and excels at administrative precision. You'll be the backbone of our office operations, ensuring seamless workflows while contributing to our culture of excellence. Competitive hourly rate with potential for quick conversion to full-time based on performance.
Responsibilities
- Accurately process high-volume data entry into CRM and financial systems
- Manage digital and physical filing systems with meticulous organization
- Coordinate calendars, meetings, and travel arrangements for executives
- Prepare and distribute confidential correspondence and reports
- Handle incoming communications (calls, emails) with professional discretion
- Maintain office supplies inventory and vendor relationships
- Support onboarding processes for new team members
Qualifications
- Minimum 2 years proven data entry experience with 10,000+ keystrokes/hour
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional attention to detail and error-detection capabilities
- Strong organizational skills with ability to prioritize competing tasks
- Professional communication skills (verbal/written)
- Experience with office equipment (printers, scanners, multi-line phones)
- Ability to maintain confidentiality in sensitive environments