Job Description
Join our dynamic team as an Office Assistant and become the backbone of our operations in the heart of Philadelphia. We're seeking a detail-oriented professional to deliver exceptional administrative support while maintaining a productive and welcoming office environment. This immediate full-time position offers competitive compensation and growth opportunities within a forward-thinking organization.
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with professionalism and efficiency
- Coordinate office calendars, schedule appointments, and arrange travel logistics for staff
- Maintain organized filing systems both physical and digital for critical company documents
- Procure office supplies, manage inventory, and coordinate equipment maintenance
- Assist with basic bookkeeping tasks including expense tracking and invoice processing
- Support event planning and meeting coordination including catering arrangements
- Perform data entry and generate routine reports using MS Office Suite
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel) and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion when handling confidential information
- Positive attitude with strong customer service orientation