Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in New York. This is an immediate hire opportunity, perfect for a detail-oriented professional looking to make an impact in a fast-paced corporate environment. You will play a crucial role in ensuring our daily operations run smoothly and efficiently.
At Apex Operations Group, we pride ourselves on a collaborative culture that values communication, efficiency, and employee growth. As an Office Assistant, you will be the face of our company and the backbone of our administrative functions.
Responsibilities
- Manage front desk operations, including answering phones, directing calls, and greeting visitors in a professional and welcoming manner.
- Handle incoming and outgoing mail, including email correspondence, ensuring timely responses and proper distribution.
- Manage office inventory, order supplies, and maintain a well-stocked and organized workspace.
- Schedule meetings and coordinate conference rooms using calendar management tools.
- Prepare reports, presentations, and documents using Microsoft Office Suite.
- Assist with data entry and filing to ensure accurate record-keeping.
- Support the finance and HR departments with basic administrative tasks as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong time management and organizational skills with the ability to prioritize tasks.
- Ability to work independently and as part of a team in a busy office environment.
- Familiarity with basic office equipment (printers, scanners, copiers).