Job Description
Join our dynamic team in Seattle as a full-time Office Assistant with flexible scheduling options! Innovate Solutions Group is seeking a highly organized professional to support our fast-paced operations. This hybrid role offers 3 days in-office and 2 remote days weekly, allowing you to maintain work-life balance while delivering exceptional administrative support. Enjoy competitive benefits, growth opportunities, and a collaborative environment in the heart of downtown Seattle.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and distribute confidential documents, reports, and presentations
- Oversee office inventory, procurement of supplies, and equipment maintenance
- Support onboarding processes and new employee orientation activities
- Coordinate travel arrangements and expense reports for executive team
- Assist with event planning and meeting logistics for internal/external stakeholders
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage confidential information with discretion
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and deadlines