Job Description
Join our dynamic team in the heart of San Francisco as a Full-Time Office Assistant with flexible scheduling options! Pacific Business Solutions is seeking a highly organized professional to ensure seamless office operations while maintaining a healthy work-life balance. This hybrid role combines in-office collaboration with remote flexibility, offering 2-3 remote days per week. You'll be the backbone of our thriving tech startup, supporting executives across multiple departments with exceptional administrative expertise. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values innovation and work-life integration. If you're a proactive multitasker with a passion for efficiency, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics with precision
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Serve as primary point of contact for internal and external stakeholders, providing exceptional customer service
- Support HR initiatives including onboarding, scheduling interviews, and maintaining personnel files
- Coordinate mail distribution, shipping logistics, and document management systems
- Assist with special projects including event planning and data organization initiatives
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished professional demeanor
- Experience with scheduling software (Calendly, Doodle) and office equipment operation
- Ability to maintain confidentiality while handling sensitive information
- Flexibility to adapt to changing priorities and work occasional extended hours