Job Description
Are you a detail-oriented professional looking to make an impact?
Apex Administrative Services is seeking a dedicated and efficient Office Assistant to join our growing team in New York. As an essential part of our operations, you will ensure our office runs smoothly, providing top-tier support to our leadership and staff. If you thrive in a fast-paced environment and possess a passion for organization, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development.
- A collaborative and inclusive company culture.
Your Role:
In this Full Time position, you will be the backbone of our daily operations. You will handle a variety of administrative tasks, from managing schedules to coordinating inter-departmental communication.
Responsibilities
- Manage incoming emails, phone calls, and general correspondence with professionalism and efficiency.
- Handle general clerical duties including filing, data entry, and document preparation.
- Coordinate and schedule meetings, appointments, and travel arrangements for management.
- Maintain office inventory and order necessary supplies to ensure operations continue without interruption.
- Greet visitors and direct them to the appropriate personnel in a welcoming manner.
- Assist in the preparation of reports, presentations, and internal communications.
- Support the Finance and HR departments with basic administrative support as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an office or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Professional demeanor and a proactive attitude toward problem-solving.