Job Description
Join our dynamic team at Urban Solutions Inc. as a full-time Office Assistant in Chicago! We're seeking a highly organized professional to keep our operations running smoothly. This is an immediate hire opportunity offering competitive compensation, comprehensive benefits, and a collaborative environment where your contributions make a real impact. If you thrive in fast-paced settings and excel at multitasking, apply today!
Responsibilities
- Manage daily office operations including mail distribution, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive staff
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute documents using Microsoft Office Suite
- Assist with onboarding processes, including new hire paperwork and orientation
- Support accounting tasks including invoice processing and expense report reconciliation
- Maintain digital and physical filing systems with strict confidentiality standards
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage deadlines in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Salesforce, Asana)