Job Description
Join our innovative team at Global Tech Solutions as a full-time Office Assistant in the heart of San Francisco! We're seeking a highly organized professional to support our dynamic operations with a flexible schedule option (8 AM - 5 PM or 9 AM - 6 PM). Enjoy competitive benefits, modern workspace, and opportunities for growth in a tech-forward environment. Perfect for detail-oriented individuals who thrive in fast-paced settings.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive team
- Handle incoming communications (phone, email, mail) with professional etiquette
- Maintain organized filing systems (digital and physical)
- Process invoices, expense reports, and purchase orders
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new hires
- Assist with event planning and logistics for company activities
Qualifications
- 3+ years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and organizational skills
- Strong written and verbal communication abilities
- Ability to adapt to flexible scheduling requirements
- Associate's degree or equivalent certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proactive problem-solving approach