Job Description
We are urgently hiring a detail-oriented Administrative Assistant to join our dynamic team in Portland, OR. This critical role requires exceptional data entry proficiency and organizational skills to support our fast-paced office operations. If you thrive in a collaborative environment and possess strong administrative expertise, we encourage you to apply immediately. This is a direct-hire position offering competitive benefits and growth opportunities.
Responsibilities
- Perform accurate and efficient data entry into CRM and ERP systems with minimal errors
- Manage digital filing systems and maintain confidential records with strict compliance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives
- Process invoices, expense reports, and financial documentation with precision
- Support HR functions including onboarding documentation and employee records
- Handle incoming communications professionally via phone, email, and chat platforms
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
Qualifications
- Minimum 2 years of administrative experience with proven data entry expertise
- Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
- WPM typing speed of 60+ with 98%+ accuracy in data entry assessments
- Strong organizational skills with ability to manage multiple priorities simultaneously
- Experience handling confidential information with discretion and integrity
- Associate degree or relevant certification preferred (not required)
- Ability to work independently and adapt quickly to changing priorities