Job Description
Join our dynamic team as a Full-Time Office Assistant with flexible scheduling options! We're seeking a highly organized professional to support our operations in San Jose's thriving tech hub. Enjoy a competitive salary, comprehensive benefits package, and work-life balance with customizable hours. This role is perfect for candidates who excel in multitasking and thrive in fast-paced environments.
Responsibilities
- Manage office communications including calls, emails, and correspondence
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expense reports, and payroll documentation
- Support onboarding of new hires and office inventory management
- Collaborate with cross-departmental teams on project coordination
- Assist with event planning and office logistics
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Experience with scheduling software (e.g., Calendly, Outlook)
- High school diploma or equivalent; associate's degree preferred