Job Description
Join our dynamic team as a Full-Time Office Assistant with a flexible schedule in the heart of San Jose! We're seeking a highly organized professional to support our daily operations in a hybrid-friendly environment. This role offers unparalleled work-life balance with adjustable hours to accommodate your needs, while playing a crucial role in maintaining our office's efficiency and professionalism.
At Global Innovations Group, we value work-life integration and empower our team members to thrive. As our Office Assistant, you'll be the backbone of our office culture, ensuring seamless communication and administrative excellence. If you're a proactive multitasker with a passion for creating organized workspaces, we invite you to apply and become part of our innovative community.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism and efficiency
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders in compliance with company policies
- Support office inventory management, including supply procurement and equipment maintenance
- Assist in onboarding new hires and serve as a primary point of contact for office inquiries
- Collaborate with cross-functional teams to ensure smooth project execution and deadlines
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication skills in English
- Experience with office management software (e.g., SAP, QuickBooks)
- Ability to work independently with minimal supervision
- Proven problem-solving skills and adaptability in fast-paced environments
- Associate's degree or equivalent professional certification preferred