Job Description
Join our dynamic team at Capital Administrative Solutions, where flexibility meets excellence! We're seeking a highly organized Office Assistant to support our operations in the heart of Washington DC. This full-time position offers a customizable schedule to work-life balance while delivering exceptional administrative support. Enjoy competitive compensation, comprehensive benefits, and a vibrant work environment in our nation's capital.
Our ideal candidate thrives in fast-paced settings and possesses exceptional communication skills. You'll be the backbone of our office, ensuring seamless operations through meticulous attention to detail and proactive problem-solving. If you're passionate about administrative excellence and value flexibility, we encourage you to apply!
Responsibilities
- Manage office communications, including calls, emails, and correspondence with professionalism
- Coordinate calendars, schedule meetings, and arrange travel for executive staff
- Maintain digital and physical filing systems with precise organization
- Process invoices, expense reports, and financial documentation accurately
- Order office supplies and manage inventory control
- Assist with onboarding new hires and orientation processes
- Support event planning and meeting coordination logistics
- Collaborate with cross-functional teams to ensure departmental alignment
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and multitasking capabilities
- Flexibility to adapt to changing priorities and schedules